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Finance

For information regarding buying goods and the purchasing process, see the purchasing page

For official UTAS information about the different systems used for financial tasks, see the Financial Business Systems intranet page

Reporting

Generating reports - a fairly esoteric task - is done using TechnologyOne Financials and is not exactly straightforward.

Setup

The intranet page outlining how to make it go can be found here

  1. Search for Access RemoteApp
  2. Paste https://remoteapps.utas.edu.au/RDWeb/Feed/webfeed.aspx into the address
  3. Enter your normal UTAS username and password

Uasge

Once you have set up the RemoteApp, you will be able to access the TechOne platform via the F1Prod (UTAS RemoteApps) shortcut.

Nostalgia incoming

If you have spent any time using Windows XP, this interface will look very familiar. And it is somehow less functional than the dated graphics format would have you suspect.

  1. Generating a Report Scheduled Rpts Operating Funds Project Report - Detailed - Scheduled Under the General table, configure the parameters as follows
field value
Destination* Display a notification when my report is ready for viewing
Project* Project code1
Other Expense Grouping* Detail (Nat Acc)
  1. Viewing the report
![](finance/TechnologyOne.png){width="500" : .center}
Finding _My Reports and Files_ in TechnologyOne

My Reports and Files temp

select the report and then click Save As and the "most logical" place to save it is on your homedrive, as you will be able to access this from your local machine.

Reimbursement

Personal

UTAS

Situations can arise whereby a transaction is placed on a university credit card which is to be reimbursed by a third party (e.g. the AIP). The process to resolve this transaction is to code the transaction normally, and then have the third party reimburse the university. In the event that the Expense Type attracts fringe benefits tax (as in the case of an event) one can code the transaction under Other Sundry Payment2. The third party can then be instructed to pay the amount to the university - UTAS bank details - and then the university's Treasury Officer (Nat Frame) should be advised of the payment so it can be transferred from the central UTAS account to the nominated account.

It has also been stated that one can submit a service portal request to raise an invoice for the external party.

Travel

Travel allowances as determined by the ATO

  1. Use project code OP.044002 for Physics operating funds and project code OP.044228 for maths operating funds ↩

  2. This comes at the advice of a Senior Finance Officer (Amy Smith) ↩